Administrative Assistant

Contact Person at CFF: 
Lori Jacobucci
Contact Person Email: 
jobs@cffutures.org

Children and Family Futures (CFF) is seeking an experienced full-time administrative assistant to a Program Director and Staff. The Administrative Assistant position has responsibility for a wide array of administrative support functions and general office duties critical to the successful operation of Children and Family Futures (CFF). This position provides support to the Program Staff and reports to the Office Manager. 

Duties and Responsibilities:

•       Answer and screen incoming telephone calls (front office receptionist duties)

•       Scheduling appointments, meetings, and conference calls

•       Create and maintain project, contact list, and profiles

•       Maintain Calendars for major events, site visits, and other TAs: CFF Master, CPM and Communication Central

•       Coordinate meetings, events and travel arrangements for staff and external speakers or consultants

•       Manage business communications and correspondence to include composing and editing letters and other written documents         on behalf of program 

•       Proofread and edit work products on MS Word, Excel, PowerPoint and Outlook

•       Format PowerPoint presentation and other meeting materials (in Word, Excel, and Outlook) as needed 

•       Coordinate material logistics for meeting folders, shipment, and deadlines cutoffs

•       Take comprehensive notes in meetings and disseminate them among staff and consultants

•       Word processing and data entry, typing, filing

•       Maintain office equipment and common areas

•       Regular and timely attendance in accordance to work schedule/shift assigned

•       Ability to work over-time and weekend as needed

•       Ability to travel for the National Conference and other major meetings and/or conferences as needed

•       May travel up to 10% as needed.

•       Assist Program Director and Staff as needed

•       Perform other administrative tasks as assigned by Office Manager

Experience/Qualifications:

•       2+ years of experience in same position similar industry supporting mid-level management

•       College degree (preferred but not necessary)

•       Type 55+wpm; 10-key by touch a plus

•       Intermediate to advanced knowledge and experience in working with Microsoft Word, Excel, PowerPoint and Outlook

•       Experience in making travel arrangements and complex travel itineraries

 

Position is available immediately and is located in Lake Forest, California. Salary range is commensurate with experience and qualifications (average $35K - $45K annualized).

Qualified candidate should submit a resume and salary history to:

Human Resources jobs@cffutures.org